Data Entry
scoped provides two methods for capturing emissions data: activity-based entry using guided forms and spend-based upload using financial data. This page covers both methods and all supported categories.
Activity-Based Entry
Activity-based entry uses physical quantities (kWh, litres, km, kg) to calculate emissions. This produces the most accurate results and the highest data quality scores.
Navigate to Data → Activity-Based and select a category below.
Buildings & Energy
Electricity
Enter your electricity consumption in kWh. scoped supports both Scope 2 accounting methods:
- Location-based — Uses the average grid emission factor for your country or region
- Market-based — Uses your electricity supplier's specific factor or a contractual instrument (e.g., guarantee of origin, REC)
| Field | Description |
|---|---|
| Period | Year and optional month or quarter |
| Amount | Electricity consumed (kWh) |
| Scope 2 Method | Location-based or market-based |
| Contractual Instrument | If market-based: name of the instrument |
| Evidence | Upload invoice or meter reading |
Heating & Fuels
Enter fuel consumption for stationary combustion (e.g., natural gas, heating oil, biomass):
| Field | Description |
|---|---|
| Fuel type | Select from the fuel database (natural gas, diesel, LPG, etc.) |
| Amount | Fuel consumed in the appropriate unit (kWh, litres, m³, kg) |
| Evidence | Upload invoice or delivery note |
Fuel emissions include both direct combustion (tank-to-wheel) and upstream well-to-tank (WTT) emissions. scoped calculates both automatically.
Refrigerants
Enter refrigerant losses or top-ups for cooling and air conditioning systems:
| Field | Description |
|---|---|
| Refrigerant type | Select from the refrigerant database (R-410A, R-134a, etc.) |
| Amount | Mass lost or recharged (kg) |
| Evidence | Upload service report |
Refrigerant emissions are calculated using the Global Warming Potential (GWP) of the specific gas, based on your organization's GWP set policy (AR4, AR5, or AR6).
Business Travel
Flights
Enter air travel by specifying the route and cabin class:
| Field | Description |
|---|---|
| Origin / Destination | Airport codes or city names |
| Cabin class | Economy, premium economy, business, or first class |
| Number of trips | Round trips or one-way |
| Evidence | Upload booking confirmation or expense report |
Cabin class significantly affects per-passenger emissions due to the space each seat occupies. Business class can emit 2–3x more per passenger than economy.
Ground Travel
Enter business travel by car, rail, or other ground transport:
| Field | Description |
|---|---|
| Vehicle type | Select type (car, rail, bus, etc.) |
| Distance | Distance travelled (km) |
| Fuel type / powertrain | ICE, hybrid, PHEV, BEV, or FCEV |
| Evidence | Upload expense report or mileage log |
For electric vehicles (BEV), emissions are calculated using the grid emission factor for your region. For plug-in hybrids (PHEV), scoped splits the calculation between electric and combustion modes.
Hotels
Enter hotel stays for business travel:
| Field | Description |
|---|---|
| Country | Country of the hotel |
| Number of nights | Total room-nights |
| Evidence | Upload booking confirmation |
Employees
Commuting
Enter employee commuting data using one of two approaches:
- Survey-based — Collect actual commuting data from employees (transport mode, distance, frequency)
- Average-based — Use average commuting patterns based on your workforce size and location
| Field | Description |
|---|---|
| Method | Survey or average |
| Transport mode | Car, public transit, cycling, walking, etc. |
| Distance | Average one-way distance (km) |
| Working days | Number of commuting days per year |
| Number of employees | Workforce size (for average method) |
| Evidence | Upload survey results or HR data |
Waste & Water
Solid Waste
Enter waste generated by your operations:
| Field | Description |
|---|---|
| Waste type | General waste, recycling, compost, etc. |
| Amount | Mass of waste (kg or tonnes) |
| Disposal method | Landfill, incineration, recycling, composting |
| Evidence | Upload waste manifest or contractor report |
Wastewater
Enter wastewater treatment data:
| Field | Description |
|---|---|
| Volume | Wastewater treated (m³) |
| Treatment type | Aerobic, anaerobic, etc. |
| Evidence | Upload utility bill or treatment report |
Water Supply
Enter water consumption:
| Field | Description |
|---|---|
| Volume | Water consumed (m³) |
| Evidence | Upload utility bill |
Procurement
Purchased Goods & Services
Enter procurement data by quantity or spend:
| Field | Description |
|---|---|
| Description | What was purchased |
| Method | Quantity-based or spend-based |
| Amount | Quantity (kg, units) or spend (EUR) |
| Category | Goods or services |
| Evidence | Upload invoice or purchase order |
Capital Goods
Same structure as purchased goods, but for capital equipment with a longer useful life.
Transport (Municipalities Only)
This category is only available for municipality organizations and maps to GPC Sector II (Transportation).
Enter community transportation data:
| Field | Description |
|---|---|
| Method | Vehicle-kilometres travelled (VKT) or fuel consumption |
| Vehicle type | Car, bus, HGV, rail, etc. |
| Amount | VKT (km) or fuel (litres) |
| Evidence | Upload traffic survey or fuel records |
For heavy goods vehicles (HGV), scoped accounts for laden percentage in the emission calculation.
Spend-Based Upload
If you do not yet have detailed activity data, you can upload financial spending data for a quick emissions estimate.
How It Works
- Navigate to Data → Spend Upload
- Upload a CSV or Excel file (
.csv,.xls,.xlsx) containing your spending data - Map columns — scoped will ask you to match your file's columns to the required fields (description, amount, currency, category)
- Review the category mappings — scoped automatically matches spending categories to emission categories
- Import — scoped applies EEIO (environmentally extended input-output) factors to estimate emissions
Supported Factors
Spend-based emissions use the US EPA Supply Chain GHG Emission Factors (NAICS-based, USD 2022). Currency conversion is applied automatically.
Import History
All spend uploads are tracked in the import history. You can review past imports, see which activities were created, and re-import if needed.
Spend-based estimates are a great starting point but have higher uncertainty (±30%). Replace them with activity-based entries over time to improve your data quality score.
Evidence
Every activity entry in scoped can have evidence attached — supporting documents that verify the data.
Supported Evidence Types
- Invoices and bills
- Meter readings
- Utility statements
- Delivery notes
- Expense reports
- Survey results
- Contractor reports
- Any other PDF, image, or document
Validation
Evidence can be reviewed and validated by other users in your organization. Validated evidence improves the data quality score of the associated activity.
Reporting Periods
Each activity entry is associated with a period:
| Period Type | Description |
|---|---|
| Year | Required — the calendar or fiscal year |
| Month | Optional — for monthly granularity |
| Quarter | Optional — for quarterly granularity |
Monthly or quarterly data enables more detailed trend analysis in your dashboard and reports.
Next Steps
- Emission Factors — Learn how scoped selects and applies emission factors
- Core Concepts — Understand scopes, quality scoring, and GWP sets
- Reporting & Exports — Generate reports from your data